Why it's so important to backup your M365 environment

Would you be surprised to hear that your emails are not backed up by Microsoft?

To be more precise, Microsoft backs up your Office 365 environment, but protecting them is part of a shared responsibility model. That is, Microsoft has physical security in their data centers. They offer data storage replication and redundancy. They will protect you from natural disasters for example that affect their data centers, hardware or software failures on their part, power failures, operating system errors, etc.

You are responsible for protecting your data from human error (due to malicious activity or harmless accidents), misconfigured workflows, hackers, and viruses. Safeguarding your users and data is really your responsibility and if you're not proactive about it, any help you get from Microsoft in a time of crisis will be minimal at best.

This is why it is essential for your organization to have a backup solution for your M365 environment.

Why do you need Email Backup?

An IDC report revealed that 60% of business-critical information is stored (often exclusively) in email.  If a user mistakenly deletes a critical file, what happens?  Emails are scattered across mailboxes, employees leave, devices crash, or you could face a malicious attack. If a business falls victim to data loss, many are frequently unable to recover their emails and data. Or another scenario is if a specific piece of critical information is required, it could take days or potentially even weeks to find it.

It’s vital to have a solution in place that backs up your M365 environment and enables users to retrieve potentially critical information that would otherwise be lost.

With a backup solution such as Skykick, all backed up data (not only emails but Teams, OneDrive, and Sharepoint) are stored in a central location, mitigating the risk of loss and saves time, money and manpower that can be required when your IT team is forced to search for an important piece of information. 

Advantages of a Backup

• Emails and their attachments and documents can be restored in their entirety.
• Data remains available and easily searchable in the event that critical company data is lost if users delete emails or documents, employees leave, etc.
• Your emails and data are safe from disasters such as your server or devices breaking down.
• Backup and recovery times are quicker, massively reducing downtime if disaster does strike.
• Cost savings. The cost of a M365 backup solution is far less than the cost of damages incurred when data is permanently lost, deleted or corrupted.
• Compliance. A backup solution can ensure that email and other M365 data is protected and stored in a way that complies with regulations.

Skykick Features

 
The Skykick backup solution ensures continuous productivity by protecting all your M365 data, including Exchange Online, SharePoint, OneDrive and Microsoft Teams.

It includes:

• Unlimited data retention with no data caps, overruns, or data pruning.
• Multiple snapshots throughout the day to ensure complete backups.
• Full data retention in the Azure environment with all its inherent security and compliance features.
• Multiple bulk and individual restore options, including full data, granular data, and point-in-time restores.
• Fixed monthly fee.

How long could your business survive without access to email if you were attacked by a ransomware? How productive would you be if you lost access to your documents due to human error? How much time have you wasted searching for a lost file or an email of an employee who has left the company? When you answer these questions, you’ll quickly realise that a small monthly investment in a M365 backup solutions really pays for itself.

Protect what matters on M365 with Skykick, contact us today to learn more.